Job Description

:

PLEASE INCLUDE 2 PROFESSIONAL REFERENCES

DEPARTMENT: Counseling

JOB TITLE: Secretary

D.O.T. # 12-MONTH POSITION (8.0 hrs. per day)

D.O.T. CLASS:

Sedentary Medium (X)

QUALIFICATIONS:

Education Level: High School Diploma and beyond including some post-secondary training

Experience Desired: Proficient in the areas of computer and computer applications including common office software, typing and keyboarding skills, calculator use, telephone and customer service orientated

Other Requirements:

• Ability to multi-task and be organized, accurate and thorough in performing duties of the job.
• Maintains a positive demeanor, pleasant attitude and is internal and external customer focused
• Interacts positively with counselors, teachers, students, and parents.
• Consistently does what is asked and willingly seeks opportunities to go above and beyond what is asked in completion of the task.
• Is dependable, regular in attendance and maintains confidentiality at all times
• Willingness to cross-train in areas deemed necessary in order to maintain the continuous delivery of counseling services

REPORTS TO: Building administration and grade level counselors

ESSENTIAL FUNCTIONS:

General Duties

• Meet and greet walk-ins to the guidance office
• Answer phones and maintain accurate records related to new students, drops and transfer students
• Perform duties as requested by building administrators, grade level counselors, staff, parents
• On duty for two of the four scheduled evenings for Parent/Teacher conferences
• Assist parents with account issues in Synergy
• Record guidance office aides' attendance in Synergy
• Work collaboratively with the 12-month secretary to enhance guidance office offerings and services provided to students, staff and parents
• Other duties as assigned by the building administration and/or grade level counselors

Student Registration

• Receive and process enrollment forms and immunization records
• Receive and process transfer request forms and paperwork
• Receive and process incoming eighth grade cumulative file information

Transfer-Out Students

• Process student transfer requests and appropriate paperwork
• Prepare and mail “Request for Records” including transcript paperwork to the student's new school

Report Cards and Transcripts

• Print and process term report cards including parent copy, second mailing and file copies
• Print and process student transcripts including updates to credit check notebooks

TeamMates Mentoring Program

• Arrange appointments for mentor/mentee meetings, student communication and log visitations
• Prepare reports at the end of each semester required by the TeamMates Mentoring program

PE Waivers

• Record sports participation, maintain PE waiver applications list, record completers on transcript
• Report to Grade 9 counselors those students earning the PE wavier

Alternative School Student Placement

• Prepare and process paperwork for alternative placements
• Maintain list of classes being taken
• Record grade information on transcripts and mail reports cards to parent/guardians
• Update Synergy information regarding “student's “transfer info” and “modify info” sections of Synergy

Summer School

• Prepare and process summer school information including registration, tuition payments, room assignments, rosters, student schedules, transcripts, credits earned, mid-term and final reports
• Prepare and disseminate summer school information to summer school teachers
• Prepare and disseminate summer school information and grades to parents

Honor Roll

• At the end of each semester, once grades are posted, prepare Honor Roll lists and distribute to local media for publication
• Prepare and distribute Honor Roll certificates to students

PHYSICAL REQUIREMENTS:

Never 0%, Occasional 1-32%, Frequent 33-66%, Constant 67%+

Never: driving, carrying 20ft.

Occasional: standing, walking, bending, stooping, reaching, pushing, pulling, climbing, lifting 10#Max, computer keyboard

Frequent: sitting

WORKING CONDITIONS:

A. Inside X

B. Climatic Environment: Work areas are air-conditioned

Job Type: Full-time

Pay: $17.07 - $17.82 per hour

Expected hours: 40 per week

Benefits:

• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday
• No nights
• No weekends

Education:

• High school or equivalent (Required)

Ability to Commute:

• Columbus, NE 68601 (Required)

Work Location: In person

Job Tags

Hourly pay, Full time, Summer work, Work at office, Local area, Monday to Friday, Flexible hours, Shift work, Day shift, Afternoon shift

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